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The U.S.S. Ark Angel is a chapter of Starfleet, International (SFI) and its affiliate, the Starfleet Marine Corps (SFMC). As such, all members of the U.S.S. Ark Angel are required to abide by the laws of the United States of America, the State of Texas, local government and the Starfleet Membership Handbook as well as the regulations laid down in this document. Infractions of these, or any of the aforementioned laws and regulations will be dealt with by the proper authorities, be they officers of the U.S.S. Ark Angel/SFI or appropriate law enforcement agencies.
Every member of the club, associate or active duty, will be required to read these bylaws in their entirety and sign a document stating that they have done so, and agree to abide by the rules herein.
Membership in this organization, a chapter of STARFLEET, International, abides by the classifications as outlined in the STARFLEET constitution and Membership handbooks, with the following regulations to be enforced locally within this chapter.
Associate members, that is, non-dues paying members of STARFLEET as defined under the SFI Constitution, may hold rank and position within this chapter up to and including the grade of E-7 and position of section chief or platoon sergeant providing they pass all other qualifications for said position as defined later in this document.
Persons holding active duty memberships in SFI, who are in good standing with SFI, and who conform
to the rules and bylaws of the U.S.S. Ark Angel qualify to hold any position
in the chapter up to but not including Second Officer, Executive Officer,
Strike Force Officer in Charge or Commanding Officer, which further require
election by the crew or marines.
All officer positions require the
Starfleet Academy Officer Training School (OTS) exam, with Officer Command
College (OCC) necessary to hold specified positions (as outlined in Article
One, Section Two of these bylaws). Although they are not officer
positions, the positions of Chief of the Boat (COB) and Strike Force Senior
NCO (SNCO) require both the OTS and OCC examinations be passed as well.
Each member (either Associate or Active Duty) under the age of eighteen (18) is required to obtain a permission slip signed by a parent or legal guardian in order to join the chapter. This signed permission slip is to be given to the Commanding Officer to be filed in the crew member's permanent personnel file. In addition, each member under eighteen (18) must obtain a permission slip signed by a parent or legal guardian in order to participate in club-sponsored activities that involve an overnight stay and at the CO's discretion.
The active crew list will
be composed of all members of the chapter, both associate and active duty,
who are in good standing and who have paid dues. After three (3)
months of non-attendence and/or non-payment of dues a member is removed
from the active crew list and becomes an inactive member of the chapter.
An inactive member may be put back upon the active crew list after attending
two (2) consecutive regular chapter meetings and have paid required dues.
The active crew list is used to determine the requirements for taking votes
at chapter meetings, as per Article Six, Section Two of these bylaws.
Offices and Positions aboard the U.S.S Ark Angel will be available to personnel for both real-world
and role-playing purposes, when practical. These offices are defined
below. For founding members, the requirements of the office as pertains
to Academy courses necessary are waived until such time as the ship becomes
a commissioned vessel, with the exception that the CO and XO must both
have OTS completed by the time of shuttle launch.
Elections will be held once per year, at the first regular meeting of the calendar year. The
candidate must have the required qualifications to declare their intent
to run for one of the four elected positions. The position of Marine
OIC may be held concurrently with any one other elected or appointed position,
with the exception of the position of CO and any appointed Marine position.
In no other case may one person hold more than one of the elected or appointed
offices. The Operations Officer, although elected, functions exactly
as an appointed department head for the Ops department in addition to the
duties delineated specifically for the elected position.
The Shuttle Treasury Course,
required for the positions of CO and Ops Officer, need not be taken to
qualify to run for those positions, but must be completed within 8 weeks
of being elected to the position, or a vote of confidence in the Command
Council, as per Article Two, Section Three of these bylaws, will be called
to determine why the required course was not completed, and to determine
the candidate's fitness for the position.
The CO appoints the remainder
of the department heads, who appoint their own department staffs.
The XO must approve all appointments, whether made by the CO or by a department
head. In the event that the XO is in disagreement with an appointment,
and a resolution cannot be reached by other means, the appointment is approved
or rejected by a majority vote of the crew at the next regular meeting.
The U.S.S. Ark Angel allows
for any officer who holds a higher rank than their position deems necessary
or appropriate to serve at a lower rank voluntarily to preserve the fictional
chain of command. This is neither mandatory nor required, and the
members permanent rank may be restored at any time at their request.
Commanding Officer (CO)
Branch: Naval Only
Grade: O-6 (When Commissioned) O-5 (When Shuttling)
Length of Term: One Year (Elected by Crew)
Qualifications: Age 21, OTS, OCC, Shuttle Treasury Course.
The CO is responsible for all the chapter does or fails to do. The CO may promote all enlisted ranks and officer ranks up to and including O-5. The CO approves such promotions, although any promotions above E-4 should be brought before a formal promotion board. The CO is responsible for the orderly conduct of meetings, overseeing the treasury in concert with the Ops officer, the appointment of many non-elected positions, and the conduct of the crew.Executive Officer (XO)
Branch: Naval or Marine
Grade: O-5 (When Commissioned) O-4 (When Shuttling)
Length of Term: One Year (Elected by Crew)
Qualifications: Age 18, OTS, OCC
The XO is responsible for the day to day operations of the chapter. The XO is responsible for preparing the MSR as erquired by Starfleet, International, and making sure each officer or NCO who has been assigned a task is performing that task as necessary. With the Chief Operations Officer, the XO is responsible for maintaining the club's records. In the event that the CO becomes incapacitated or unable to discharge his or her duty, the XO may then assume the office of the CO until the CO is able to again assume his or her duties.Chief Operations Officer (Second Officer/Treasurer)
Branch: Naval or Marine
Grade: O-4 (When Commissioned) O-3 (When Shuttling)
Length of Term: One Year (Elected by Crew)
Qualifications: Age 21, OTS, OCC, Shuttle Treasury Course
The Second Officer, or Ops Officer, is one of the most important posts on the vessel. The duties of the Ops officer are many and vital. The Ops officer administrates the ships treasury in concert with the CO, and it is necessary to get the approval of both officers to spend any funds from of the vessel's treasury. The Ops Officer oversees personnel records in concert with the XO, and maintains the crew roster and mailing list in concert with the Communications Officer. The Ops Officer is also responsible for academy vouchers for those crew members who wish to attend Starfleet Academy by correspondence.
The Ops Officer is also responsible for the collection of dues, and the preparation, acquisition and disbursement of club-provided food and drink at club events, including the enforcement of the "No Pay, No Pizza" rule. In the event that both the CO and the XO become incapacitated or unable to discharge his or her duties, the Second Officer may then assume the office of the CO until either the CO or XO is able to again assume his or her duties.Marine Strike Group Officer in Charge (OIC)
Note: This chapter will refer to the OIC as Platoon Commander (PC) or Company Commander (CC)
Branch: Marine Only
Grade: O-1 or higher.
Length of Term: One Year (Elected by Marines)
Qualifications: Age 18, OTS, OCC
The OIC is responsible for all the chapter's Marines in the same way the CO is responsible for the entire chapter. The OIC may promote up to and including the rank of O-3, providing that the OIC is at least of O-4 grade, with the chapter CO's approval. In cases of lower grade, the OIC may promote to one grade below his or her own rank, again with the approval of the Chapter CO.Marine Strike Group Deputy Officer in Charge (DOIC)
Note: This chapter will refer to the DOIC as Platoon XO (PXO) or Company XO (CXO)
Branch: Marine Only
Grade: O-1 or higher.
Length of Term: One Year (Appointed by OIC)
Qualifications: OTS, OCC
The DOIC functions in the Marine department much as the XO functions for the CO in the overall chapter. The DOICs duties mirror that of the XO in all Marine concerns.Chief of the Boat (COB)
Branch: Naval Only
Grade: E-7 or higher.
Length of Term: One Year (Appointed by CO and XO)
Qualifications: Age 18, OTS, OCC
The COB is the senior enlisted member of the Fleet crew, and as such is responsible for the discipline and training of all the enlisted crew members. The COB handles disciplinary actions where enlisted personnel are concerned in concert with the CO. COBs authority extends to all enlisted Fleet personnel in the chapter, regardless of department.Platoon Sergeant (PSG), Company First Sergeant (1SG) or Sergeant Major (SMA)
Branch: Marine Only
Grade: E-7 or higher.
Length of Term: One Year (Appointed by OIC and DOIC)
Qualifications: OTS, OCC
At the Platoon, Company, or higher level, the senior NCO of the unit is responsible for all the enlisted Marines of their unit. The training and discipline of the Marines of a given unit are the purview of the senior NCO, and the chain of responsibility flows all the way down to the Fire Team Leader position. Every NCO shares these responsibilities down the chain of command. The senior NCO of a Platoon or above has the same type of duties and responsibilities as the COB in regards to the Marine members of the chapter.
Each department among the Naval crew should be structured along the following lines. Departments can be created and removed by ammendment of these bylaws (as per Article Seven of these bylaws). Ideally, each department should have both a role-play and real world function, when practical. Officers who are neither department heads nor assistant department heads within a department report to the assistant department head. Enlisted personnel within the department report to their section chief. One of the Department Heads, the Chief Operations Officer, is an elected position and is designated Second Officer and therefore next in chain of command should the CO and XO be unable to perform their duties.
Department Head
Branch: Naval
Grade: O-1 to O-4
Length of Term: One Year (Appointed by CO and XO)
Qualifications: Age 18, OTS, OCC
All Department Heads share some of the same duties, but each individual department also has unique duties that are outlined in Appendix A. Each department head is responsible for the orderly conduct of meetings. The conduct of the members of their department reflects directly on the department head. Each DH must provide the CO with written and/or oral reports on the status of their department, and any ongoing projects their department is undertaking. Department heads are required to insure that their department submits at least one article for the newsletter per issue.Assistant Department Head
Branch: Naval
Grade: O-1 to O-3
Length of Term: One Year (Appointed by Department Head and XO)
Qualifications: OTS
The Assistant Department Head assists with the duties assigned to each department as well as the duties assigned the Department Head. In the event that a department head is unavailable or unable to perform their duties, the ADH will assume the duties of the DH.Section Chief
Branch: Naval
Grade: E-4 to E-8
Length of Term: One Year (Appointed by Department Head and XO)
Qualifications: NCO Exam
A Section Chief assists the DH and ADH with the responsibilities of the department, and leads the department in their absence.
See the Starfleet Constitution and Membership Handbook.
Leadership responsibilities for the chapter proceed along the chain of command outlined below. Issues that need to be dealt with travel from one level of the chain to the next, until they are resolved. Dissemination of information travels likewise from the top of the chain of command downward, until it reaches each of the individual members. The chain of command as outlined in the SFI constitution and Handbook applies to the level of Chapter Commanding Officer. Below this level, the chain of command prescribed below applies.
| Fleet Positions | Marine Positions |
| Commanding Officer | |
| Executive Officer | |
| Chief Operations Officer/Second Officer | |
| Department Head | Marine CO |
| Assistant Department Head | Marine XO |
| Section Chief | Marine 1st Sergeant/Sergeant Major |
| Team Leader | Platoon Commander/Platoon Sergeant |
| Individual Fleet Member | Squad Leader |
| Fire Team Leader | |
| Individual Marine |
Note: The NCO Support System.
For every step of the chain of command, there is an NCO paired with an officer.
If a situation involves an enlisted member, the issue can go directly from
the section chief or squad leader/platoon sergeant to the COB or 1st Sergeant/Sergeant
Major, no officer needs become involved.
Order of Precedence: When the chain of command in a situation drops below the 2nd Officer level, there may be several members on that level who qualify to assume command.
The precedence is therefore adjudicated by the below criteria:
1. Commissioned officers with both OTS and OCC completed will be considered. If there are several available, the officer of the highest grade assumes command. If there are two or more such officers of the same grade, the officer with the earliest date of promotion to that grade takes command.
2. Commissioned officers who have completed OTS but not OCC. Precedence within this group is established as for 1 above.
3. Acting officers not expressly titled cadets. Precedence within this group is established as for 1 above.
4. Noncommissioned officers holding the same qualifications as per 1 above. Precedence within this group is established as for 1 above.
5. Noncommissioned officers holding the same qualifications as per 2 above. Precedence within this group is established as for 1 above.
6. Noncommissioned officers with no academy or ship-specific courses. Precedence within this group is established as for 1 above.
7. Cadets or Officers in Training. Precedence within this group is established as for 1 above.
8. Enlisted ratings. Precedence within this group is established as for 1 above.
Officers and NCOs may be
removed from their positions for a number of reasons. The responsibilities
of an elected or even appointed position are such that non-attendance to
regular crew or staff meetings may be cause to remove an officer from a
given position. Failure to comply with the lawful requests of an
officer who is higher in the chain of command, failure to complete assigned
tasks and duties, and unacceptable personal conduct are also grounds for
possible removal from such a position.
In the case that an officer
is accused of one of the above infractions, the accusation must be presented
in writing to the Second Officer, Executive Officer, or Commanding Officer,
as appropriate. If the complaint is against one of the officers on
the above list, the grievance should be presented to one of the remaining
two officers.
The grievance must then taken
to the Commanding Officer, or XO if the CO is the subject of the grievance,
who must then call a meeting of the assembled elected officers and department
heads as a body, to be called the Command Council (see Article Two, Section
Three of these bylaws), which will have the power to resolve the grievance.
Noncommissioned Officers
and enlisted personnel are held accountable as are officers, with the exception
that they are presided over in most judicial situations by a council of
the senior NCOs of the vessel, headed by the Chief of the Boat. The
procedures for the above proceedings against officers are mirrored here,
with the exception that the council is made of NCOs and presided over by
the CoB, or senior CPO if the CoB is unavailable. The decisions of
this council may reduce an NCO in rank by two grades, and remove position
and title. The decisions of this council must be ratified by the
CO before they become permanent. If the nature of the accusation
is serious enough this NCO council may, with a majority vote, refer the
matter to the Command Council for decision. Furthermore, any NCO
or enlisted crew member has the right to appeal any decision of this NCO
council to the full Command Council.
The decision making body
of the crew is called the Command Council. The Command Council is
chaired by the XO and comprised of the CO, XO, the Second Officer/COO,
the CoB, and the ranking representative of each officially established
department (See Appendix B). The council will vote on all issues,
or remand those issues to the general crew for vote. Should there
be a tied vote in the Command Council, the CO's vote determines the decision
of the Command Council.
The Command Council is responsible
for creating and enforcing the rules the members of the group abide by,
and making decisions on behalf of the crew. The Command Council members
represent the members of their departments in any vote that does not go
directly to the general crew. If the Command Council feels that any
issue is best served by a vote of the entire crew, it has the authority
to remand any issue to a general vote at the next regular meeting.
In the event that a written
accusation of wrongdoing has been lodged against a member of the crew (as
outlined in Article Two, Section Two of these bylaws) then a meeting of
the Command Council must be called to resolve the matter. The grievance
is read aloud to the assembled officers with neither the accused nor the
accuser in the room. The accuser will be allowed then to state their
grievance to the council, and then will step outside while the accused
is to be questioned and allowed to present their own defense. The
Command Council will deliberate for a reasonable period of time under the
guidance of the senior officer in the Command Council. If a member
of the Command Council is the subject of the grievance or is the accuser,
then they may not participate in the deliberations of the Command Council
and may not vote. Once a decision is reached, the accused and the
accuser will be called into the room, and the decision announced.
Appeals of a decision thus made may be taken to the Regional Coordinator.
This Command Council, so
assembled, has the authority to reduce a commissioned officer in rank to
the grade of O-1. A noncommissioned officer brought before the Command
Council as a result of referral or appeal may be reduced to E-1 by the
Command Council. Any or all privileges of position, and the position
itself may also be revoked by the Command Council. Note, however that the
Command Council cannot remove an elected officer from their position, nor
can they reduce the rank of an officer serving in an elected position below
the rank required to hold that position as long as the officer holds that
elected position. The procedure for removing an officer from an elected
position is given in the section on votes of no confidence below.
The only method of removing a person from an elected position before their term of office has passed or they voluntarily resign is to call for a vote of no confidence, which is initiated by the submission of a written accusation as outlined in Article Two, Section Two of these bylaws. If a vote of no confidence is called, the Command Council votes on the validity of the no confidence call. The officer who is the subject of the grievance may not participate in the deliberations of the Command Council and may not vote. If the Command Council votes a simple majority in favor of the no-confidence motion, the motion goes to ta vote of the entire crew at the next regular meeting, where a simple majority in favor of no confidence results in the removal of the officer in question from their elected position. In the event that an elected officer is removed from office as the result of a vote of no confidence or a voluntary resignation then an election to replace that officer must be held at the next regular meeting of the chapter.
The Command Council is also responsible for setting a formal agenda for each regular meeting and ensuring that the crew is informed of what this agenda will be in a timely manner. To this end, regular meetings of the Command Council should be called to set the agenda for upcoming meetings and to handle other planning duties. The meetings of the Command Council are open for all crew members to attend, but only the members of the Command Council have the right to vote on matters before the Command Council.
A majority of the officers in the Command Council are required to be present at a meeting of the Command Council in order to conduct chapter business and take votes. In the event that less than a majority of the officers of the Command Council are present at a regular meeting of the Command Council, then those in attendence may conduct routine chapter business, such as setting an agenda for a club meeting, as long as there are four (4) or more officers in attendence. Under no circumstances may a vote concerning disciplinary matters, including a vote of no confidence, be made without a majority of the officers of the Command Council present.
The Chief Operations Officer/Second Officer shall be the designated Treasurer of the chapter. As such, this member must be at least 21 years of age and have completed OTS and OCC before taking office, or by the time of chapter commissioning, if that even has not already occurred. The Treasurer must also complete the Shuttle Treasury Course offered by Starfleet Academy within 8 weeks of being elected to the office as per Article One, Section One of these bylaws. The Treasurer will maintain all funds for the chapter and, with the CO, control all disbursements, keep record of all expenditures and income, as well as all receipts and bank statements, if any. The Treasurer should be able to produce a record of incomes and expenditures on request. In addition, the Treasurer is required to present a comprehensive written and oral report of the chapter's income and expenses to the crew during the first regular meeting of the calendar year.
Any expenditure of club money must have the express approval of both the CO and the Treasurer. The preferred method for any expenditure of chapter funds is by check drawn from an official chapter account and which requires the signature of both the CO and Treasurer. The Treasurer is responsible for maintaining an accurate record of chapter expenditures no matter the method of disbursement.
The chapter shall generate income through donations from the members, or fund-raisers organized by the members. A $5 chapter dues is required of any meeting where food is to be provided to the crew, and a fend for yourself order has not been issued.
Each rank in the organization
has certain requirements for a member to reach that rank. Promotion
is earned as recognition for participation and service. The procedure
for promotion is outlined in this section, as well as the ranks themselves
and the prerequisites for holding said rank.
Examinations, whether through
Starfleet Academy, the Marine Corps Academy, or the onboard courses created
by the Ark Angel command staff maybe required for promotion. These
courses are there to insure that the responsibilities that come with each
increasingly higher rank may be dealt with by the prospective crew person.
Time in grade, noted as review
period, is a suggested guideline for how long a member should remain at
a current rank before being considered for promotion. This is a guideline,
not a hard rule, but it should prevent the rapid filling of the upper grades,
preserving the value of a promotion as an earned reward and motivational
item.
Grandfather Clause: The founding members of the Ark Angel (Those who have joined officially by 27 May 2000) may be legally awarded their initial rank by the CO and complete the requirements for that rank retroactively. In order for any of these persons to move up in rank, it will be required for them to finish the requirements of their current rank as well. The time in grade requirement for standard members is also changed for founding members. All founding members holding department head rank shall be eligible for promotion on or about the date of commissioning if said date comes before the completion of normal time in grade requirements.
The CO has the authority to promote up to and including the grade of O-5, and may do so at will. The CO may choose to waive any or all promotion guidelines laid down within this document, although such cases should be rare.
Any promotion may be voluntarily
turned down. A commission granted by Starfleet OTS may also be turned
down in favor of remaining a noncommissioned officer.
Members of the Ark Angel
crew who are reserve Marines may voluntarily serve at a different grade
as a Marine then their naval equivalent rank in order to preserve the Marine
chain of command and avoid an over-abundance of officers in the Marine
component of the vessel. No Marine who holds an OTS certificate from
Starfleet Academy may be denied their Marine commission, but it is highly
recommended that only the OIC and DOIC of the Marine unit be commissioned
officers, with the exception of aviation personnel, in which case officer
rank is more prevalent. Marines wishing to hold a Marine commission
should speak to the Marine OIC about the matter.
Members of the Ark Angel
may serve voluntarily at a lower rank to preserve the naval chain of command,
but may never be required to do so.
| Naval Enlisted Rank | ||
| Grade Title | Review Period | Examination Notes |
| E-1 Crewman Recruit | 1 Month | None. Beginning rank. |
| E-2 Crewman Apprentice | 1 Month | Basic Exam |
| E-3 Crewman | 2 Months | Ships Knowledge |
| E-4 Petty Officer 3rd Class | 3 Months | NCO Basic |
| E-5 Petty Officer 2nd Class | 4 Months | 2nd Class Exam |
| E-6 Petty Officer 1st Class | 6 Months | 1st Class Exam |
| E-7 Chief Petty Officer | 6 Months | OTS, Chiefs 1 Per department |
| E-8 Senior Chief P.O. | 8 Months | OCC 1 Per department |
| E-9 Master Chief P.O. | N/A | 1 Per ship |
| Marine Enlisted Rank | ||
| Grade Title | Review Period | Examination |
| E-1 Private | 1 Month | None Beginning Rank |
| E-2 PFC | 2 Months | PD-10 |
| E-3 Lance Corporal | 3 Months | PD-12 |
| E-4 Corporal | 4 Months | PD-15 |
| E-5 Sergeant | 6 Months | MOS-10 |
| E-6 Staff Sergeant | 8 Months | MOS-20 |
| E-7 Gunnery Sergeant | 8 Months | PD-18 1 Per Platoon |
| E-8 First Sergeant | N/A | PD-20 1 Per MSG |
| E-9 Sergeant Major | N/A | BTN/BDE Level |
| Naval Officer Rank | ||
| Grade Title | Review Period | Examination |
| O-1 Ensign | 3 Months | OTS |
| O-2 Lieutenant, J.G. | 3 Months | Branch Basic |
| O-3 Lieutenant | 6 Months | Branch Adv. |
| O-4 Lt Commander | 1 Year | OCC |
| O-5 Commander | N/A | 3 per ship |
| Marine Officer Rank | ||
| Grade Title | Review Period | Examination Notes |
| O-1 Second Lieutenant | 3 Months | OTS MOS-10 also. |
| O-2 First Lieutenant | 3 Months | PD-20 |
| O-3 Captain | 6 Months | MOS-20 |
| O-4 Major | 1 Year | OCC |
| O-5 Lieutenant Colonel | N/A | |
The USS Ark Angel prescribes to both the SFI and SFMC awards programs, as well as establishing awards of their own to be bestowed at ship level. These awards are meant to reward service and dedication to the ship, and as such care must be taken to ensure that they are not handed out so frivolously as to diminish their importance.
Montgomery Scott Engineering Excellence Certificate
Awarded to a person or persons who render transportation assistance to others.Ark Angel Award of Excellence
Awarded to a person who shows superior ability at a given task.
The U.S.S. Ark Angel has
a standardized format for ships meetings in order to facilitate the organized
dissemination of information, and to be sure that the agenda items are
covered in a given meeting. Meeting schedules will run along this
template unless otherwise noted by the CO or XO.
A Warning Order will be e-mailed
to the crew no later than the Wednesday preceding the meeting. This
message will contain the agenda items, whether or not Dues will be collected
this meeting, and mode of dress for the activities. Following a meeting
a summary of the business conducted, votes taken, etc. will e-mailed to
the crew in a timely manner.
1. Marine Drill Usually 1000-1130 hours. All marine members attend to practice honor guard duties as well as prepare for other Marine functions. Fleet personnel are invited to participate if interested.
2. Social Hour Usually 1145 to 1245 Hours. All hands are invited to visit and socialize. Pizza or some other form of food is usually provided unless otherwise advised by the CO or XO.
3. Business Meeting Usually 1300 to 1400 Hours or as agenda dictates. At this meeting the crew will discuss and vote upon matters necessary to the crew. The breakdown of a business meeting is as follows.
A. Call Meeting to Order As the CO enters, the CoB or XO will call the crew to their feet (Marines will stand at attention.). The CO will then call the meeting officially to order.
B. Roll Call The CoB will call the Roll, which will be noted by the Ops Officer. Answer with "Aye, Sir" or "Aye, Chief" or "Present" as appropriate as your name is called.
C. Old Business Previously discussed business and status reports on ongoing projects will be talked about and voted upon.
D. New Business New items for the agenda will be discussed and voted upon.
E. Departmental Reports The Department Head, or senior department member present for each department, will present a status report to the crew.
F. Ships Round Table At this time each member of the crew will have the opportunity to share any information they wish with the assembly and suggest topics for the next agenda.
G. CO's Announcements
H. XO's Announcements
I. Other Announcements
J. Closing At this time, the crew will be called to their feet once again, and the CO will dismiss the business meeting.
K. Role Playing Game 15 Minutes following Closing until ???? At this time the crew may participate in the USS Ark Angel role-playing campaign.
A majority of the members
on the active crew list are required to be present at a meeting in order
to conduct chapter business and take votes. In the event that less
than a majority of the members on the active crew list are present at a
regular meeting, then those in attendence may conduct routine chapter business
as long as there are eight (8) or members on the active crew list in attendence.
Under no circumstances may a vote concerning disciplinary matters, including
a vote of no confidence, be made without a majority of the members on the
active crew list present.
Any member of the crew may propose a change to the constitution or bylaws. The proposed change should be presented in written form to a member of the Command Council, who must present it for consideration at the next Command Council meeting. If 1/3 or more of the Command Council feel that the motion is a valid one, it is presented to the crew for general vote. Should 3/4 or more of the crew approve of the amendment, it shall become part of the club's bylaws.
Each department is responsible for the base items covered above, but in addition to those duties, the below items are also the responsibility of department heads.
The communications department is responsible for the maintenance of the ship's Fleet and Marine web sites. This includes maintaining an accurate crew roster, mailing, e-mailing, and phone lists, and calendar of events. In addition to the web site, the ships newsletter, to be produced no less than once per two months, must be published by the communications department. The communications officer will also appoint one or more members to take notes of events and meetings, and turn those notes in to the communications department for archival purposes.
The treasury is the purview of the Operations department, as well as maintaining personnel records and supplying this data to the Communications department for list and roster updates. Ops will remind a member two months before their SFI membership expires. Operations also takes up the dues, and issues the food at meetings and functions to those who have paid for it.
The medical department is to ensure that first aid services are provided at ship functions and events. In addition, the medical department is responsible for maintaining accurate and current crew records of medical conditions and potential medical problems, such as allergies, etc. These records will be included in the crew person's personnel records maintained by the operations department. The medical department is also responsible for obtaining permission slips for crew members who are under 18 when it is required for club activities.
The science department will gather information on upcoming events of interest to the club.
The engineering department will organize rides and caravans to events, and are responsible for the setup, repair, and maintenance of all electronic equipment owned or used by the club. The members of the engineering department will not, however, be personally responsible for providing rides, but only for arranging rides for club members who need them.
All other departments not listed above are expected to assist the other departments with their duties as needed or assigned.
Department Title of Department Head
Command Executive Officer/First Officer
Communications Chief Communications Officer
Engineering Chief Engineer/Chief Engineering Officer
Flight Control Chief Flight Control Officer
Marines Officer in Charge/Platoon Commander
Medical Chief Medical Officer/Chief Surgeon
Operations Chief Operations Officer/Second Officer
Science Chief Science Officer
Security Chief Security Officer
Tactical Chief Tactical Officer